All programs intended for implementation in the following Academic Year must receive Board of Trustees approval no later than first meeting of the Board of Trustees in the fall of the preceding year. This is to ensure that students have adequate notice of any changes as well as to ensure that administrative systems and procedures can be put in place in time for the effective date of the change.
Exact deadlines for submission of proposals will vary from year to year. The following table provides a general schedule for planning purposes.
Office or Committee |
Submission Deadline |
Board of Trustees Meeting |
Meets quarterly, usually in October, November, February, and May. There is often a special meeting in June as well. |
Academic Affairs Committee of the Board of Trustees |
Meets approximately 1 month prior to the full Board Meeting |
Office of the Secretary |
All materials must be received from the President’s Office, in their final form, at least 3 weeks prior to the meeting of the Academic Affairs Committee. Documents must be final and complete as they will be come part of the Board documents and official university records. |
Executive Office of the President |
Must receive materials from the Provost at least 5 weeks prior to the meeting of the Academic Affairs Committee |
Office of the Provost |
Must receive complete proposals recommended by the Deputy Provost, Vice Provost for Undergraduate Studies or the Graduate Dean at least 8 weeks prior to the meeting of the Academic Affairs Committee. |
Vice Provost for Undergraduate Studies, Graduate Dean or Deputy Provost |
Must receive complete proposals recommended by the Dean at least 10 weeks prior to the meeting of the Academic Affairs Committee. |
